Business Management Project Charter

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Business Management Project Charter

Description

Project  Resource Management:

a.Organizational Management Chart:

i.Create an organizational chart or staffing management plan for your organization.  This chart should show how the company operates by level of authority and division. You can use the organization chart you created earlier and show level of authority.

b.Job Descriptions:

i.Identify and choose 7-10 team members from your organization and assign them to components of the work break down structure.  You should also write a job description (2-3 sentences), list the authority level and assign responsibilities for each team member.

  1. Project Communication Management:

               I.

                       Develop a Communication Management Plan

               II.

                       Describe How you report Project Performance to your stockholders.

1 Table of Contents Project Charter ................................................................................................................................ 4 General Project Information ........................................................................................................ 4 Project Objective ......................................................................................................................... 4 Assumptions ................................................................................................................................ 4 Project Scope ............................................................................................................................... 4 Project Milestone......................................................................................................................... 5 Statement of Work .......................................................................................................................... 5 Project Name ............................................................................................................................... 5 Business Need and Benefits ........................................................................................................ 5 Strategic Business Information for the Organization .................................................................. 6 High-Level Schedule with Major Deliverable Milestone ........................................................... 6 Business Case.................................................................................................................................. 7 Project Name ............................................................................................................................... 7 Project Purpose............................................................................................................................ 7 Project Description ...................................................................................................................... 7 Known Risks ............................................................................................................................... 7 Cost-Benefit Analysis ................................................................................................................. 8 1. Expected Cost ................................................................................................................... 8 2 2. Expected Benefit .............................................................................................................. 8 Summary ..................................................................................................................................... 9 Project Scope Statement ................................................................................................................. 9 Prepared by .................................................................................................................................. 9 Version History ........................................................................................................................... 9 Project Description ...................................................................................................................... 9 The goal of the Project ................................................................................................................ 9 Requirements Traceability Matrix ................................................................................................ 10 Project Name ............................................................................................................................. 10 ID............................................................................................................................................... 10 Example Chart : ......................................................................................................................... 11 AI: Associate ID, RD: Requirements Description, BN: Business Needs, PO: Project Objectives, WBSD: WBS Deliverables, PD: Product Development, TC: Test cases. ............. 11 Decomposition .............................................................................................................................. 13 Scope Management Plan ............................................................................................................... 13 Project Time Management ............................................................................................................ 14 Work Package Planning ............................................................................................................ 14 Time Management Plan ............................................................................................................ 14 Table of content contents Project cost management……………………………………………………………...................16 3 Money needed to complete the project………………………………………...……………..16 Project duration………………………………………………………………..……………..16 Cost performance index……………………………………………………………..……….16 Schedule performance index…………………………………………………..….…………..17 Project evaluation……………………………………………………………………...……...17 Cost management plan……………………………………………………………...……………18 Project quality management tool……………………………………………………...………....18 Pareto diagram………………………………………………………...…………...…………….18 Situation that goes wrong during the project...…………………………...……………...………19 Development of quality management plan………………………………………………...…….20 References ………………………………………………………………………………...……..21 4 Project Charter General Project Information The project integration management will be based on the hotel's reputation and its willingness to continue franchising. It focuses on implementing a franchise Marriott Hotel at Smyrna beach in Florida. The main reason for selecting such a destination is because of the Smyrna beach's attractiveness to both American and South American citizens. The Project meets the needs of many citizens and foreigners. The government will be one of the most significant sponsors of the Project. Project Objective The Project aims at increasing the number of tourists in Florida state and Volusia county.

The success of such an objective will be based on the willingness of the state of Florida to support its implementation. Assumptions Some of the most significant assumptions and constraints affecting the Project include: • Getting all resources required in its implementation. • The sponsors will be attending the project implementation process. • The suppliers will provide the required materials on time. Project Scope The purpose of this Project is to maintain a strong brand for Marriott Hotels in Florida. The Project meets the hotels' needs since it will play a significant role in increasing the number of tourists it receives annually. Therefore, the project deliverables will include implementing an 5 integrated system that will monitor the number of visitors the hotels receive annually after the project implementation.

One of the most significant risks associated with this Project is whether it will be successfully implemented within the indicated duration. Project Milestone The approval of the Project will be based on the millstone schedule provided below. After its approval by the county government, the resources allocated towards sustaining the Project's success will be made available within ten days. Therefore, the sponsor will have the responsibility of approving any changes that may arise during the process of implementing the Project. The milestone and deliverables associated with the Project will include: • March 3, 2021- Completion of the project planning and its approval. • March 10, 2021- Determining any possible impact of the Project on the hotels. • March 23, 2021- Supervising the progress of the Project.

• March 27, 2021- Implementation completed. • April 4, 2021- Receiving the first group of tourists. Statement of Work Project Name The franchising project will be submitted on March 3, 2021. Business Need and Benefits The Project's scope includes improving the reputation of Marriott Hotels and ensuring that it continues to franchise and implement an additional franchise at Smyrna beach in Florida. The county government will be responsible for helping the hotel improve its reputation and add 6 other hotels along the beach as part of attracting more tourists. The hotels should therefore ensure it has the appropriate resources required in the successful implementation of the Project.

Specific deliverables and milestones required in the project implementation have therefore been included in the work requirements. Strategic Business Information for the Organization The vision of Marriott Hotel entails being the favorite travel company in the globe. Its goals include ensuring continued success in its operations for over a hundred years based on its founders' vision statement. The objective of Marriott Hotel is maintaining its monumental success within the industry globally.

Its high-level mission statement includes enhancing all its customers' lives through both the creation and enabling unsurpassed vacation and ensuring the customers receive better leisure experiences. High-Level Schedule with Major Deliverable Milestone Below are the high-level schedules with major deliverables for the franchising project: Completing project planning and approval process: • March 3, 2021 Determining its impact: • March 10, 2021 Providing a report on its progress: • March 23, 2021 Implementing: 7 • March 27, 2021 Recording progress: • April 4, 2021 Business Case Project Name Franchising project (Marriot Hotel) Project Purpose Improving Marriott Hotel's reputation and ensuring that it continues to franchise and implementing an additional franchise at Smyrna beach in Florida.

Project Description The franchising project mainly targets Smyrna beach because of its sandy beaches, which acts as one of the most significant tourist attractions. Such an environment is serene for the Project's success because of the various developments taking place, which tend to be attractive to the tourists. After completing the Project, the project closure report will therefore be issued during the closure stage on April 4, 2021. That stage will include accepting all deliverables associated with the Project and ensuring that the vendor has successfully met the assigned tasks. Known Risks Some of the known risks that may negatively affect the project implementation include: • Estimation of the time required in its implementation.

• Possible changes in its requirements. 8 • Unforeseen circumstances including the team getting sick and changes in weather conditions. • Unclear specifications. • Technical risks including the budget cut. Cost-Benefit Analysis 1. Expected Cost Cost description Amount Legal $1,000 Promotional materials $100 Computers $1,000 Contractors $1,000 Employees $2,400 Other $250 2. Expected Benefit The cost-benefit analysis will play a significant role in tracking the funds expenditure during the project implementation process. It also provides a prior estimation hence giving a better idea before starting the project implementation. Breaking such cost descriptions provides a better overview of making an educated guess on how the funds will be used in the project implementation process.

9 Summary The project manager has the responsibility of interfering with the project budget when required. The project manager still has the responsibility to delegate duties among the team members and appropriately communicate with both the contractors and management team. That will play a significant role in ensuring the Project succeeds and will be based within the required budget. Project Scope Statement Prepared by: The project management has been prepared by the Marriott Hotel with the intention of improving their reputation. Version History The project management statement was developed on 02/20/2021. The project description changes include auditing both hardware and software developed for the Project to ensure all the services are properly accounted for. Project Description The franchising project develops and implements various activities that can help in improving the reputation of Marriott Hotels.

The Project will therefore be submitted to the sponsor, which is the Volusia county, for its approval. The sponsor will provide the resources required in the project implementation. The goal of the Project The Project aims at improving the reputation of the Marriott Hotel. 10 Requirements Traceability Matrix Project Name The franchising project intends to implement a franchise in Marriott Hotel at Smyrna beach in Florida. ID Requirements Description: The project manager will supervise the Project's implementation process, and the sponsors will provide the required resources for successful implementation of the Project. Business Needs: The Project boosts the hotel's business needs by increasing the number of tourists being received. Project Objectives: Increasing the number of tourists in Florida. WBS Deliverables: • Completion of the project planning and its approval.

• Determining any possible impact of the Project on the hotels. • Supervising the progress of the Project. • Implementation completed. • Receiving the first group of tourists. Product Design: • Working with the sponsors in gathering the project requirements. • Creating the site design guided by the requirements. • Presenting status of the project progress. 11 Product Development: Installing the development systems. Test Cases: Including specific variables and conditions by comparing the expected and actual results of the Project. Example Chart : AI: Associate ID, RD: Requirements Description, BN: Business Needs, PO: Project Objectives, WBSD: WBS Deliverables, PD: Product Development, TC: Test cases. AI RD BN PO ID The The Increasing Completion Working with Installing the Including project Project the of the the sponsors development specific manager boosts the number of project in gathering systems. variables will business tourists in planning the project and Florida. and its requirements.

conditions supervise needs of WBSD Product Design PD TS the the hotel approval. Creating the by Project's by Determining site design providing a impleme increasing any possible guided by the comparison ntation the impact of requirements. between the process, number of the Project Presenting expected and the tourists on the status of the and actual sponsors being hotels. project results of will received. Supervising progress. the Project. provide the progress 12 the of the required Project.

resources Implementat for ion successfu completed. l Receiving impleme the first ntation group of of the tourists. Project. 13 Decomposition Franchise manager (Me) Human Resource manager Operations Manager Engineers of constructions Information technology manager Financial Manager Maintainance Customer Services Developers of the website Scope Management Plan Just like other plans, scope management plan entails various processes that ensure proper implementation of necessary tasks for the success of the project. The scope management plan will help in explaining, developing, structuring, and verifying the project. The scope management plan will help in defining the processes that must be done between 03/03/2021 when the project initiates to its completion phase.

The scope will help in developing how such processes will be monitored. The monitoring process will be conducted by the sponsors who are the county government officials. The project will as well be tracked as part of avoiding any scope creep in the process of approving any possible changes within the project. During the closing phase, the scope management plan will help in auditing the deliverables.

14 Project Time Management Work Package Planning ES: 0 EF: 15 LS: 0 LF: 15 ES: 15 EF: 40 LS: 40 LF: 65 float=25 float=0 ES: 15 EF: 30 LS: 30 LF: 45 float=15 float=15 float=15 ES: 40 EF: 60 LS: 55 LF: 75 ES: 30 EF: 60 ES: 60 EF: 90 LS: 45 LF: 75 LS: 75 LF: 105 ES: 15 EF: 30 LS: 30 LF: 45 float=15 float=15 ES: 90 float=15 EF: 97 LS: 105 LF: 112 float=15 ES: 97 LS: 112 float=15 float=15 EF: 117 LF: 132 ES: 30 EF: 50 LS: 45 LF: 65 float=15 ES: 117 EF: 137 ES: 137 EF: 157 LS: 132 LF: 152 LS: 152 LF: 182 float=15 float=15 ES: 157 EF: 172 LS: 182 LF: 197 float=15 ES: 50 EF: 70 LS: 65 LF: 85 float=15 ES: 60 EF: 75 ES: 172 EF: 180 LS: 75 LF: 90 LS: 197 LF: 205 float=25 float=25 ES: 180 EF: 190 LS: 215 LF: 225 ES: 180 EF: 190 LS: 205 LF: 215 Time Management Plan Activity Duration in days Needs Assessment 15 Accepting New Employee Application 20 15 Employee Interview and Selection 15 Employee training 15 Requirements Development 15 Warehouse Selection 15 Purchase of new storage materials 15 Warehouse Renovation 15 Purchase of New machinery 15 Installation of new Equipment 15 Moving materials to new location 15 Closing old Warehouse 15 Evaluating Freight Matrix 15 Constructing new Freight Matrix 15 Installing New Freight Matrix 15 16 Project cost management Money needed to complete the project includes the following;

1. Legal charges cost amounting to $1000

2. The cost incurred in promotion materials amounting to $100

3. Computers purchased at $1000

4. Payment to contractors of $1000

5. Employees expenses amounting to $2400

6. Other expenses amounting to $250 The duration of the project will include the time from the assessment of the project. Employee hiring and training is also part of the duration process. Considering all the necessary factors, the project will take 220 days to be complete. Date during the project and percentage completion Date: 24/3/2021 Time into project: 7 months Percentage completion: 60% Expected completion to date: 24/5/2021 Current project cost: $5750 17 Budget at completion: $6000 Cost performance index Cost performance index = earned value/actual cost Earned value = % of complete work * budget at completion. Earned value = 60% * $6000 = 3600 Cost performance index = 3600/5750 = 0.6261 Schedule performance index Schedule performance index = earned value/planned value Schedule performance index = 3600/6000 = 0.6 The project baseline was targeted to be a cost of $6000 for completion of the project. The actual cost incurred in the project is $5750.

The actual cost of the project is below the project baseline at $250. Project evaluation Evaluation Value Planned value $6000 Earned value $3600 Cost of variance $250 Schedule variance $2400 Cost performance index 0.6261 18 Schedule performance index 0.6 To complete index 1 Variance at completion $250 Evaluation of the current project shows the project cost is below what is expected or below the targeted cost. I predict that in future, the cost will not exceed the budgeted cost of the project.

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